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Instructions No. 5 
4,000—Jan. 1931 

(f) (4-v)^ 

'3~73 . IS 





Department of Education 

Annual Departmental 


Instructions to Presiding Officers 

and Candidates 

Miomry of Education, Ontario 
Historical Collection 


Printed by Herbert H. Ball, Printer to the King's Most Excellent Majesty 

Annual Examinations 



Prior to the examinations Presiding Officers will make themselves thoroughly fa 
miliar with all the instructions contained herein. 

Appointment op Presiding Oeeicers 

1. At each centre there shall be a Chief Presiding* Officer and such as¬ 
sistant Presiding Officers as may be required under Instruction 15, below. 

2. The Presiding Officers shall be nominated by the Public School In¬ 
spectors, subject to the approval of the Minister. Such approval may be assumed 
unless the Inspector is notified to the contrary. 

3. Except with the approval of the Minister, every Presiding Officer shall 
be an experienced teacher now engaged in teaching or inspecting schools, prefer¬ 
ence being given, in order, to the holders of (a) Permanent High School, (b) 
Permanent First Class, (c) Permanent Second Class certificates with at least 
three years’ experience. 

Shipment and Care oe Question Papers 

4. The bag containing the question papers will be shipped by express, 
charges collect, to the home address of the Chief Presiding Officer or to the 
examination centre, as may be directed by the Public School Inspector, in ample 
time for the examinations. Concurrently, a card of advice will be mailed to 
the Presiding Officer at his home address. 

5. On the receipt of the bag from the Department or the Inspector, the 

Presiding Ojficer shall become responsible for the safe-keeping of it and its 
contents nutil the examination is concluded. He shall see that the seal is intact. 

The bag can be opened by cutting the cord, and when opened, the names of the 

subjects and the number of envelopes containing question papers shall be veri¬ 
fied with the time table and with the lists of candidates. The number of question 
papers in each envelope is indicated on the envelope. Should any question en¬ 

velope be missing, he shall telegraph the Department at once. 

6. The question papers .shall be kept in a safe or in a room with the 
windows securely fastened and the doors locked by cylinder locks. If the 
Presiding Officer is not satisfied as to the security of the papers by the fore¬ 
going means he shall obtain a padlock and chain, which he shall fasten around 
the neck of the bag in such a way as to make it impossible for anyone to gain 
access to its contents except by ripping open the bag. In any case the bag 
containing the question envelopes shall be locked in a room or cupboard or 
secured by means of the padlock and chain to some immovable or ponderous 
object. The Presiding Officer shall keep in his possession all the keys that are 
supplied with the locks for the room or the padlock. The Presiding Ojficer 
shall spare no effort to ensure the safekeeping of the papers. In case of mishap 
he zvill be held personally responsible to the Minister. 


PrEljm[NARV Arrangements 

7. Prior to the first day of the examinations, the Chief Presiding Officer 
shall meet the Assistant Presiding Officers and carefully go over the examina¬ 
tion instructions, making sure that each instruction is thoroughly understood 
and that the Assistant Presiding Officers are fully conversant with their duties. 

8. The Presiding Officer shall satisfy himself that all necessary arrange¬ 
ments are made hy the School Board in due time for the examinations. He 
should personally consult the Principal of the school at which he is to preside 
in order to obtain his advice and co-operation with a view to making the best 
possible arrangements and to securing the necessary supplies. If the trustees 
have not placed a clock in each room used for examination purposes, the Pre¬ 
siding Officer shall have power to hire the use of one for each room during the 
time required for the examinations and to charge the cost thereof as part of 
the expenses of the examinations. 

9. All diagrams or maps having reference to the subject of examination 
shall be removed from the room, and books, papers, etc., from the desks; all 
arrangements shall be completed, and the necessary stationery distributed at 
least fifteen minutes before the time appointed for the commencement of the 
first subject of the examination, and at least five minutes before each other sub¬ 
ject is begun. 

10. In each examination room, candidates, whether writing on the same 
subjects, or on different subjects, shall be seated at least five feet apart. 

SpEctae Instructions 

11. If there is sufficient accommodation and if sufficient question papers 
have been received, the Presiding Officer shall admit Middle and Upper School 
candidates whose applications were not received by the Inspector by the pres¬ 
cribed date. He shall enter the names of such candidates at the foot of the 
Form (170) in which he records the amount of the fees received, giving such 
additional information as may be required. See note under Section 26 (4) 
below. This Form and the prescribed fee with one dollar additional and the 
candidate’s application, shall be forwarded to the Inspector. This additional 
fee shall not be charged a Lower School candidate, nor shall it be charged a 
Middle or Upper School candidate who desires to take a paper in addition 
to the papers for which he made application by the prescribed date. 

12. In the case of a candidate who for any reason fails to present 
himself or is unable to present himself for the examination in a subject on 
the half-day specified in the time table for such subject the Presiding Of¬ 
ficer shall not, under any circumstance whatsoever, permit such candidate 
to take the examination in the subject concerned on a half-day other than 
that specified in the time table. 

13. In die case of a candidate who, through illness, withdraws from the 
examination room and who does not hand in an answer book, or in the case of 
one who refuses to hand in an answer book, the Presiding Officer shall make a 
special note of the fact on the tally list as well as on the list (Form 170) on 
which the fees are recorded. 

14. The Presiding Officer shall exercise necessary vigilance at all times 
while the candidates are writing. He shall not remain seated, but shall move 
about so that he may observe the candidates from different parts of the room. 
The Presiding Officer shall not give his attention to any matter (such as the 


reading of books or papers) other than that which pertains to his duties as 
Ih-esiding Officer. He shall take every possible precaution to make it impossible 
for the instructions to candidates to be violated without his knowledge. 

15. The Presiding Officer at a centre shall not preside over his own pupils, 
over pupils prepared in his own school, or over candidates for other than Ontario 
Departmental examinations. He shall not have under him at one time more than 
twenty-five candidates. 

16. No person except the Presiding Officers shall be present with the 
candidates in any room at the examination; and at least one Presiding Officer 
shall be present during the whole time of the examination in each room occupied 
by the candidates. No conversation or noise which might disturb the candidates 
shall be allozved in the vicinity of the examination room. 

17. The Presiding Officer shall explain to the candidates the manner in 
which the name slips are to be attached to the answer envelopes. He shall ex¬ 
ercise great care in distributing the proper number and kind of envelopes and 
examination books and in accounting for such envelopes and examination books 
as have been distributed. At the close of the examination in each paper 
the Presiding Officer shall inspect every desk in order to satisfy himself 
that no candidate has omitted to hand in all his examination books. 

18. Immediatelv prior to the opening of each question envelope, as speci¬ 
fied in No. 19, the Presiding Officer shall hand the unopened envelope to two 
witnesses, who shall be Assistant Presiding Officers or senior candidates, and 
ask them to examine the envelope carefully, seals, flaps and edges, in order to 
fully satisfy themselves that the question envelope has not already been opened 
or tampered with by anyone. For the same purpose immediately after the Pre¬ 
siding Officer opens the question envelope and takes out the question papers he 
shall hand the empty envelope to the same two witnesses in order that they 
may thoroughly examine the inside of the envelope. The Presiding Officer shall 
then ask witnesses to sign the declaration on the back of the envelope. If the 
witnesses observe any particulars which are not in accordance with the declar¬ 
ation, they shall note these exceptions below the declaration on the lower flap 
of the envelope. 

19. Punctually at the time appointed for the commencement of each ex¬ 
amination the Presiding Officer shall, in the examination room and in the pres¬ 
ence of the Assistant Presiding Officers or of the candidates, open the envelope 
containing the question papers, in the manner directed on the envelope, and give 
the question papers to the assistant officers and to the candidates. The papers 
of only the subject or subjects required shall be opened at one time. Until the 
examination in a subject is over, no question papers other than those which the 
candidates receive shall be taken out of the room. 

20. Punctually at the expiration of the time allowed, the Presiding Of¬ 
ficer shall direct the candidates to stop writing, and cause them to hand in their 
answer papers immediately, duly fastened in the envelopes. 


21. The Presiding Officer shall enter the names of all the Lower'School 
candidates on the tally list in alphabetical order. He shall also note their ages 
and the schools at which they have been prepared. In the case of the Middle 
and Upper School examinations he shall enter their names on the tally list in 
the same order as found in the official list (Exam. Form 108) ; names of extra 
candidates shall be added after the names of those on the official list. The Pre¬ 
siding Officer shall keep the tally list on his desk and as each answer paper 
in any subject is banded in (and he shall carefully note the superscription on 
the envelope), he shall check the same by entering the figure “1” opposite the 
name of the candidate. 

(1) The Presiding Officer while engaged in receiving and checking the answer 
papers at the close of each examination period shall take every possible precaution to 
prevent collusion between candidates at a time when his attention might be supposed 
to be diverted from the general supervision of the examination room. 

(2) After the papers are handed to the Presiding Officer he shall not permit the 
answer envelopes to be opened, and he shall be responsible for their safe-keeping until 
transmitted to the Department. The answer papers shall be kept securely locked in 
the bag or in a safe or in a room with the windows securely fastened and locked with 
cylinder locks. The Presiding Officer shall keep in his possession all the keys that 
are supplied with the locks. 


22. The necessary stationery includes pens, blotting paper, black ink of a 
uniform color, the authorized examination books and drawing paper about 12 
inches by 9 inches. At the beginning of each examination period each candidate 
shall be given one examination book (or in the case of Art, one sheet of draw¬ 
ing paper for each question or drawing prescribed) and one answer envelope, 
and other books or sheets as required during said period. Except as authorized 
herein,' no paper shall be distributed to the candidates, and no paper, examina¬ 
tion book or other book shall be brought into the room by any candidate. 

23. (1) In order to facilitate the answering of questions on the Middle 
vSchool Algebra and Arithmetic and the Tapper School Physics, Geometry and 
Trigonometry, which may require the drawing of graphs, the candidates at such 
examinations shall be given sheets of squared paper. The Presiding Officer shall 
see that a sufficient supply of the squared paper is provided by the School Board 

(2) For use on papers requiring geographical location, outline maps, where 
required, have been prepared by the Department and will be found in the en¬ 
velope with the question papers. 

(3) The Presiding Officer shall hand out one sheet of squared paper or 
an outline map with each question paper requiring its use. Additional sheets 
may be given, one at a time, to candidates as required. Great care shall be taken 
in accounting for all sheets distributed. 

(4) The Presiding Officer shall require each candidate to attach each sheet 
and outline map, as soon as received, to the top of one of the ruled pages of 
his examination book. A gummed margin has been provided for this purpose 
at the top of the reverse side of the sheet. 


(5) For the Upper School paper in Trigonometry the Presiding Officer 
shall see that each candidate is provided with logarithmic and interest tables. 
These tables may also be used, if required, for the Upper School paper in yVlgebra. 

24. For the examinations in Art, special confidential instructions to the 
Presiding Officer will be sent in the bag with the question papers. The envelope 
containing these instructions sliall be opened not later than the day prior 
to the examination concerned. Under no circumstances shall the candidates be 
shown these instructions. 

ANSwr:R Envelopes 

25. Presiding Officers shall see that candidates use the correct answer en¬ 
velopes as follows:— 

(1) Lower School candidates use the envelopes designated (in purple ink), 
“Lower School Examination.” 

(2) Model Entrance candidates use the envelopes designated (in green 
ink), “Examination for Entrance into the Model Schools.” 

(3) Middle School candidates use the envelopes designated (in red ink), 
“Middle School Examination.” 

(4) Upper School candidates use the envelopes designated (in black ink), 
“Upper School Examination.” 

(5) Candidates for more than one of the above examinations shall place 
their answers for the different examinations in the respective envelopes as in¬ 
dicated above. 


26. Candidates are required to pay the prescribed fee on each day of their 
examinations. (See Instruction 5, Section B, below.) With a view to facili¬ 
tating the collection of the fees with a minimum amount of inconvenience, and 
to rendering it unnecessary for the Presiding Officer to interfere in any way with 
the candidates while they are writing, the following instructions are given:— 

(1) The fee slips, a supply of which will be found in the bag, shall be dis¬ 
tributed with other material specified in Instructions 22-24 above, one slip being 
placed in full view on each desk. 

(2) Before distributing the question papers, the Presiding Officer shall 
instruct the candidates to fill in the fee slips. Each candidate shall enter his 
name, the name of his examination and of the subject, and the amount of the 
fee (one dollar) and place the slip and the fee on his desk. The Presiding Offi¬ 
cer shall then collect the slip and the fee, taking care in the case of each candi¬ 
date to check the one with the other before proceeding to the next candidate. 
He shall follow this procedure before the commencement of the examination on 
each paper. Presiding Officers are advised not to accept cheques. 

(3) As soon thereafter as convenient, and before the close of the exam¬ 
inations each day, the Presiding Officer shall check the slips and the fees with 
the lists of candidates. 


(4) The Presiding Officer shall then make out from Form 108, a list show¬ 
ing the names of the candidates (in alphabetical order, sexes not to be separated), 
and the fees paid. The Form (Examination Form 170) for this purpose will 
be found in the hag. 

Note.—In the case of a Middle or Upper School candidate who did not make appli¬ 
cation to the Inspector by the prescribed date, and whose name, therefore, does not 
appear in Form 108, the Presiding- Officer shall collect from him $1.00 in addition to 
the prescribed fee (see Instruction 1, Section B below), and he shall also require him 
to submit an application for the examination. Such application shall be satisfactory, 
especially in respect of the certificate required re Supplementary Reading. The name 
of such candidate shall be entered at the foot of the list (Form 170), with the entry, 
“Late candidate,” opposite. 

27. (1) On the last day of the examinations, the Presiding Officer shall 

forward to the Public School Inspector (a) the list of Lower School candidates 
received from the Principal of each school, (b) Form 170, and (c) the total 
amount of fees received from such candidates. 

(2) A similar procedure shall be followed in the case of the Middle and 
Upper School examinations. With the lists of fees therefor he shall forward 
to the Inspector, Form 108 and the applications of late candidates. In all cases 
the fee slips shall be retained by the Presiding Officer as his check on the fees 

Note 1.—Before forwarding the fees and the lists of candidates to the Public School 
Inspector, the Presiding Officer shall carefully check Form 170 with the fee slips handed 
in by each candidate and with the tally list, and make sure that the fees collected agree 
with the number of answer papers handed in by the candidates. In the case of a can¬ 
didate who is found to have paid fees in excess of the amount prescribed for the number 
of papers on which he has written, the Presiding Officer shall make the necessary re¬ 
fund to such candidate. 

Note 2.—In the case of a candidate who fails to hand in an answer paper to a sub¬ 
ject to which he has been admitted he shall not be entitled to a refund of the fee paid 
therefor. A note of the case shall be made in Form 170. 

28. The Inspector, on the receipt of the lists and the fees, shall check the 
same, divide the total amount received according to instructions (see Instruction 
40 below), forward to the School Board its share and the balance to the Depart¬ 
ment, together with Form 170. He shall retain Form 108, the Principals’ lists 
of Lower School candidates and the applications of late candidates. 

Making Reports and Returning Answers 
TO THE Department 

29. The Presiding Officer shall report to the Department at the close of 
the examination in the “remarks” column of the Diagram Blank (Exam. Form 
21) any particulars in which the instructions, etc., were not observed and shall 
mention any facts regarding the examination that he deems expedient to have 
brought to the attention of the Department. The Presiding Officer and his as¬ 
sistants shall sign a declaration that in all other respects the instructions and 
regulations were fully complied with. 

30. The Presiding Officer, as part of his report to the Department, shall 
send a diagram of each room on the Form provided (Exam. Form 21), showing 
the position occupied by each candidate and Presiding Officer during the exam¬ 
ination in each subject. 


31. (1) The Presiding Officer shall arrange the answer papers so that all 
the answers of each candidate for examination are sent together in the same 
shipment (except as specified in (2) below) and in the order in which their 
names appear in the list of candidates for the examination. To facilitate this, 
elastic hands have been supplied, one for each candidate’s set of answers. 

(2) Where a candidate takes papers belonging to different examinations, 
such papers are to be divided according to the examinations taken and each parcel 
sent with those of the other candidates for these examinations. 

32. (1) The prompt return of the answers to the Department at the close 
of the respective examinations is essential, and may be greatly facilitated if the 
answers are sorted at the close of each day’s examination. 

(2) The tally-list of each examination shall be returned in its respective 
bag with the candidates’ answer envelopes. See Instructions 33 and 34 below. 

(3) The declaration and diagram report (Exam. Form 21), and the reports 
on special cases such as illness of candidates, shall be forwarded to the Depart¬ 
ment by post on the respective days that the answers are forwarded. For this 
purpose a special envelope will be found in the bag. 

33. The answers of the candidates taking the Lower School and the Model 
Entrance examinations, together with the corresponding tally-lists, shall be se¬ 
curely tied and returned promptly at the close of these examinations in separate 

34. The answers of candidates taking (1) the Middle School examination, 
(2) the Upper School examination, together with the corresponding tally-lists, 
shall be securely tied, in separate parcels, and returned promptly at the close 
of these examinations, or as otherwise directed, in one of the bags provided. 

35. (1) Each bag shall be so tied that the words, ‘‘The property of the 
Department of Education,” will be outwards. The shipping tag shall be securelv 
attached to the strap on each bag. 

(2) All the express charges shall be prepaid, and no commercial value 
shall be placed upon the bags and contents. 

36. (1) All surplus question papers shall be given at the close of the ex¬ 
aminations to the Principal of the school. 

(2) All surplus answer envelopes, fee slips and name slips shall be re¬ 
turned to the Department in one of the bags containing candidates’ answers. 

(3) The packages of empty question envelopes having the declarations 
of the witnesses thereon, shall be tied together in a parcel and returned to the 
Department in the bottom of one of the bags containing the candidates’ answers. 

Expe:nse:s of thf Examination and Scalf of Fffs 

37. The Treasurer of the School Board of the school where the examin¬ 
ation is held shall pay, on the certificate of the Public School Inspector, the in¬ 
cidental expenses of the examination, including the cost of stationery, express 
charges, etc. 


38. Except in a District or a Provisional County, the Treasurer of the 
School Board of a school where the examination is held shall pay, on the cer¬ 
tificate of the Public School Inspector: 

(1) To the Public School Inspector, for preparing in duplicate the list of 
candidates (Examination Form 108), the sum of $3.00, provided that the number 
of candidates writing does not exceed twenty, and for each additional ten can¬ 
didates or fraction of that number, one dollar in addition. It is to be under¬ 
stood that the number of applications received, and not the examinations on 
which the candidates write, will determine the amount paid for this service. 

(2) To each Presiding Officer, $12.00, and to each Assistant Presiding 
Officer, $9.00 per diem, for presiding at the examinations, and return railway 
fare or the ordinary cost of conveyance from and to his usual place of residence. 

39. The examination fees are as follows:— 

Model Entrance (maximum $5.00)—per paper. $1.00 

Lower School (maximum $5.00)—per paper. 1.00 

Middle School (maximum $10.00)—per paper. 1.00 

Upper School (maximum $15.00)—per paper. 1.00 

Note.—If the fees for the examinations zvhich a candidate desires to take 
amount to more than $15.00, only $15.00 shall be required. 

40. Attention is directed to the disposition to be made of the fees. Sixty 
per cent, of the total fees collected under Instruction 39 for the above examina¬ 
tions for any centre shall be sent to the Department and the balance to the 
School Board or other body that bear^ the expenses of the examination. 

The additional late penalty fees collected under authority of Instruction 1, 
Section B, shall be forwarded to the Department without division. 

Note.—The Inspector is requested to forzvard the fees due the Department 
per bank draft or money order. 


Previous to the examination Principals shall read and carefully explain to their 
candidates the following instructions. 

Under present conditions, it is not practicable for Presiding Officers to read the 
instructions to the candidates. They should, however, inform them that they are ex¬ 
pected to make themselves familiar with the instructions already in their hands on the 
reverse side of the time table. 

1. Candidates shall forward their applications to the Public School In¬ 
spector so as to reach him not later than May 1st. In no case shall the appli¬ 
cation be sent to the Department. Candidates who desire to write at the 
University shall submit their applications to the Registrar of the University. If 
a candidate, through an oversight, should neglect to have his application duly 
sent to the Inspector, he may present himself at the examination, when the Pre¬ 
siding Officer is at liberty to admit him, provided that the application is satis¬ 
factory, and there is the necessary accommodation, and that a sufficient number 
of question papers has been received. An additional fee of $1.00 shall be exacted 
by the Presiding Officer from a Middle or Upper School candidate who presents 
himself in this way. 


2. A candidate for a University Scholarship shall make special appli¬ 
cation therefor to the University concerned. He shall also make application 
to the Public School Inspector for the Middle or Upper School examination, or 
both, as the case may be. 

3. Each candidate shall satisfy the Presiding; Officer as to his personal 
identity, and any person detected in attempting to personate a candidate shall be 
reported to the Department. The Presiding Officer is authorized to refuse the 
application of any candidate who presents himself at any centre other than that 
nearest his usual place of residence, unless the candidate’s explanation of his 
course in so presenting himself is in ever}^ way satisfactory to the Presiding 

In the case of a candidate who has already submitted his application, if 
he desires to write one or more of his papers at a centre other than that nearest 
his school or his place of residence, he shall make application through his Prin¬ 
cipal to the Department for permission to do so. 

4. Candidates shall be in their allotted places before the hour appointed 
for the commencement of each examination. If a candidate be not present till 
after the appointed time, he shall not be allowed any additional time. No can¬ 
didate shall be permitted, on any pretence whatever, to enter the room after the 
expiration of an hour from the commencement of the examination. The Pre¬ 
siding Officer is authorized to refuse admission even within the hour if the 
candidate’s explanation is in any sense unsatisfactory, or if he has reason to 
suspect collusion between the newly admitted candidate and other candidates. 

5. Candidates shall take with them into the examination room, when pre¬ 
senting themselves for examination in each subject, the exact amount of the 
examination fee prescribed (one dollar), and shall place it on their desks for 
collection as instructed by the Presiding Officer. The maximum fee for the 
Lower School examination is $5.00; for the Middle School, $10.00; and for 
the Upper School, $15.00. 

6. A candidate shall not leave the room within one hour after the dis¬ 
tribution of the question papers in any subject; and if he leave after that period, 
he shall not be permitted to return during the examination in such subject. 

7. Every candidate shall conduct himself in strict accordance with the 

He shall not take into the room or have in or on his desk any book, notes, 
paper or anything from which he may derive assistance. He shall not talk to 
another candidate; he shall not give or receive assistance of any kind whatever. 
Should he violate these instructions his examination will be cancelled and he 
may be debarred from presenting himself at any Departmental examination for 
two years. 

Should the Presiding Officer obtain clear evidence of the violation of these 
instructions at the time of its occurrence, he shall cause the candidate concerned 
to leave the room at once; he shall strike his name from the list of candidates; 
and he shall not permit him to return to the room during the remaining part of 
the examination. If, however, the evidence be not complete at the time, or be 
obtained after the close of the examination, the Presiding Officer shall report 
the case to the Department. 


8. (1) For the examinations in Mathematics, candidates shall provide 

themselves with a ruler (showing millimetres and sixteenths of an inch), a pair 
of compasses and a protractor. 

(2) For the examination in Art, candidates shall come supplied with soft 
drawing pencils, rulers, compasses, erasers, pens, water-colours, brushes, India 
ink and tracing paper. They will also need water-pans and a supply of water. 

9. A candiate shall not use any paper or book other than that provided. 
He shall write the name of the subject of examination very distinctly at the top 
of his book. He shall not, however, write his name or any distinguishing 
mark or symbol on his book, nor shall he tear any paper from his book or 
insert therein any matter not pertinent to the examination. 

10. Candidates are also reminded that the Presiding Officer is not allowed 
to make any explanation or other statement regarding the probable meaning of 
any question or to give any advice as to what question should be answered by 
the candidates or how any question should be answered. 

Should an error appear to have been made in any question, no attention 
shall be drawn to it during the time of examination by either the Presiding 
Officer or any of the candidates. Candidates may, however, at the end of the 
examination period submit the matter to the Presiding Officer, who, if he con¬ 
sider it necessary, will report on the matter to the Department at the close of 
the examination. 

11. Every candidate shall write his answers and full solutions on the ruled 
sides of the leaves of his examination book or books (if more than one be need¬ 
ed) ; he shall use the unruled sides in preparing the answers in rough where 
necessary. He shall fold his examination book (or books) once across, place 
it in the envelope provided by the Presiding Officer, seal the envelope, write 
on the outside of the envelope the subject of examination only, and, on the slip 
provided, his name in full (surname preceding), and then securely fasten the 
slip to the envelope, as instructed by the Presiding Officer. Each candidate shall 
hand in all the answer books he has used. 

12. In case of the illness of any candidate affecting his examination, 
he shall request the Presiding Officer to report full particulars to the De¬ 
partment immediately at the close of the examination. This report shall 
be accompanied by a medical certificate, stating precisely the nature of the 
illness and its time and duration. Other occurrences interfering with the 
candidate’s examination shall be reported at the same time. Certificates 
received or circumstances reported after this date will not be considered. 

13. The answer papers of all candidates are read carefully by boards of 
Associate Examiners selected from the successful teachers of the Province. All 


papers on a subject are valued according to a uniform scale of marks decided 
upon by the Examiner-in-Chief in consultation with a committee of Associate 
Examiners in charge of that subject. 

Before the results are made up, the answers of candidates who fail by not 
more than a reasonable margin in any paper are immediately re-read. Candi¬ 
dates who still fail in this supplementary reading are sent statements indicating 
in what papers their answers have been re-read. 

Besides the precautions outlined above, the addition and transferring of 
marks are carefully checked on all answer papers.